General Terms and Conditions

(A) For the Participants of shape
(B) For the speakers of shape

(A) For the Participants of the shape

1. General

The following terms and conditions apply to all ticket purchased from Peacock Events GmbH, Lindenallee 31, 50968 Köln, Germany (hereinafter “Organizer”) represented by the managing director Katharina Hamma for participants within the scope of events held by Peacock Events GmbH.

2. Ticket Orders / Moves and Meets and Side Event applications

Depending on availability, tickets may be purchased for the Expo, Conference, parties or additional events by the Organizer. The respective ticket price is due immediately and the payment method selected by the attendee shall be charged directly after completing the order process. The conclusion of the contract shall be in German. Ticket sales are handled by a separate service provider.

For MOVES and MEETS there is an additional application process required. The Organizer shall, along with the party responsible for content at the respective MOVES and MEETS (Speaker), select attendees from the pool of applicants. To this end, the Organizer shall provide the Speaker with the following information of applicants: first and last name, company, country and position. Selected applicants shall be contacted additionally informing them of their selection. There is no claim to attend a MOVES and MEETS. When admitted to a MOVES and MEETS, attendees shall have their first name, last name, email address, company, country, job level, company field, company size, company type, phone number and position sent to the company organizing the MOVES and MEETS in order to facilitate lines of communication for after the event.

A separate application is also required for side events. In this respect, the organizer will make a selection from all applicants together with the respective person responsible for the content of the side event. For this purpose, the organizer will provide the person responsible for the side event with the company and position of the applicants. The selected applicants will be notified separately by the organizer. There is no entitlement to admission to a side event. The first and last name, company, country, position, telephone number, email adress, career level, company size, sector, industry and department of the selected participants of a side event will be transmitted to the organizing company of the side event in order to enable a further exchange during the event and afterwards.

The organizer processes and uses personal data of the participant only to process the ticket order and the event as well as for communication before and after the event. When applying for a MOVES and MEETS and side event, the first and last name, company, position, email adress and, in the case of the HR Topics, the company size of the applicant will be transmitted to the respective speaker of MOVES and MEETS or the organizer of the side event for the purpose of selection and contact. Everything else can be found in our privacy policy.

The organizer is not liable for any consequences or damages resulting (directly or indirectly) from incorrect, misleading, inaccurate or incomplete information provided when purchasing tickets or from other information provided by the participant.

The participation contract resulting from the purchase of the participant ticket is only valid for the specified period and the specified person.

3. Tickets Refunds / Cancellation and Relocation/Reschedule of the Events / Information on Right to Cancellation / Promocodes

Purchased Tickets are excluded from refunds or exchanges. This shall also apply to sickness, non-attendance or other reasons. Ticket refunds shall only take place in the event of cancellation or an unreasonable relocation/rescheduling of the respective event. A relocation/rescheduling shall be considered unreasonable if the new location or date puts the attendee in an unreasonable position with respect to their legitimate interests. This shall not apply, however, if the event is canceled or relocated/rescheduled due to Force Majeur (see §6 for more).

The Organizer shall immediately announce a cancellation or relocation/rescheduling of the respective event on its website. In the event of a cancellation or an unreasonable relocation/rescheduling, the Organizer shall reimburse the amount of the ticket price. The announcement of exhibitors, speakers and topic clusters is non-binding and may be changed at any time by the Organizer.

In accordance with § 312g paragraph 1, paragraph 2 No. 9 of the German Civil Code, attendees have no legal right to revocation, even if the attendee is not a company, but orders tickets as a consumer.

4. Promo codes

Promo codes are voucher codes that are issued by the Organizer for a specific person or group of persons and/or with a specific period of validity which lead to a reduction in the ticket price during the ordering process. By using a promo code in the ordering process, the user declares that he/she is authorized to use the promo code.

The sale or other transfer of promo codes to third parties outside the purpose of use specified by the Organizer (together also referred to as “transfer”) is prohibited. Promocodes that can be used once become void when transferred and no longer entitle the holder to use them for tickets in the ordering process. Tickets for shape generated by such invalid promo codes do not entitle the holder to admission to the corresponding PEACOCK EVENTS event. If promo codes are misused, the Organizer is entitled to cancel and reverse the ticket purchase made using the promo code until the end of the PEACOCK EVENTS event (unilateral right of withdrawal). Misuse occurs if a promo code is not used by the intended person or group of persons or for the purpose specified by the Organizer or does not come to the attention of the user in the manner intended by the Organizer (e.g. through sale or other transfer, publication, public or non-public sharing in social networks or via other channels by third parties, together the “misuse distribution” ). If the Organizer becomes aware of q misuse distribution of a specific promo code that can be used multiple times, the improper use of the corresponding promo code by each user shall be rebuttably presumed. Likewise, in the event of improper distribution or improper use, the Organizer may prematurely discontinue or otherwise prohibit the use of the promo code in question altogether.

5 Transfer and Forfeiture of Tickets

Tickets are issued on an individual basis and are in principle not transferrable. In the event that these tickets are to be transferred to another individual, this must be done up to the evening prior to the events start 6 p.m. via the PEACOCK EVENTS Dashboard. Should the tickets not be filled out completely (last name, first name and email address) by the day before the event, then these shall be forfeited and shall no longer grant admission.

With regard to the prohibited sale or other transfer of promo codes, section (A) 4 para.2 of these GTC applies.

6. Force Majeure

Should the event be canceled or forced to be relocated/rescheduled due to events beyond the control of the Organizer, such as Force Majeure and other similar circumstances, e.g. national mourning, extreme weather conditions, strike or war, the Organizer shall not be liable for the resulting losses or damage. There shall be no ticket refunds in such instances.

7. Event Admission

Attendees must present a valid ticket when entering the event. As tickets are issued individually, attendees may be asked to identify themselves with officially issued identification. Upon admittance, attendees shall receive a non-transferable badge (e.g. an event badge or wristband), which they must wear at all times, especially to be readmitted to the event location after leaving.

To guarantee all attendees a safe and enjoyable event, the Organizer reserves the right to refuse entry to attendees if they appear to be unruly or abusive, or if they appear to be under the influence of intoxicants. Weapons or other dangerous items are not permitted on the event grounds.

8. Rights of the Organizer and Rules of the House / Ambush/Guerilla Marketing

The Organizer shall reserve the right to expel individuals from the event at their discretion. Their instructions are final. The respective rules of the house of the event locations are to be complied with at all times while on the premises. In the event of violations of the rules of the house, or unauthorized ambush/guerilla marketing measures, attendees may be excluded from the continued participation of the event and requested to leave the premises immediately. This shall not affect the Organizer’s right to press further claims against the attendee.

9 General Limitation of Liability for the Organizer

1. the organizer shall be liable without limitation for damages caused intentionally or by gross negligence as well as for damages resulting from injury to life, body or health. The same applies in the event of a breach of any guarantee promises or fraudulently concealed defects.
2. the organizer shall not be liable for damage to property or financial loss caused by slight negligence. This does not apply in the event of a breach of an obligation which is essential for the proper execution of the contract and on the observance of which the participant can regularly rely; in this case, the liability of the organizer for property damage or financial loss caused by slight negligence is limited to the foreseeable damage typical for the contract.
3. any liability under the Product Liability Act remains unaffected.
4. the above limitation of liability shall also apply to the personal liability of the organizer’s vicarious agents and assistants and its organs.
5. the organizer endeavors to keep the information on its website up to date, but assumes no liability for the content provided.
6. The organizer is not obliged to monitor the information provided or stored on its website by third parties. It has no influence on the information on these websites and accepts no liability for its accuracy. The respective operators/providers are responsible for the content of these external sites. However, the organizers will remove such content immediately if they become aware of any legal infringements. Any liability of the organizer in this respect is only possible from the time of knowledge of a specific infringement.
7. during the event, the organizers are not liable for damages, in particular not for the following:
- a. Property damage or financial loss.
- b. Damage caused by fire, water, explosion, violent attacks, storms or other cases of force majeure.
- c. Damage caused by theft, burglary, failure of utility services such as electricity, gas and water.
- d. Damage caused by the general public (in particular by participants in the event, other speakers, persons acting on their behalf or employees of the organizer).
- e. Damage caused by incorrect information and actions on the part of the organizer, its employees and its agents. Excluded from the above exclusions of liability are property damage and damage resulting from injury to life, limb or health caused intentionally or through gross negligence on the part of the organizers. In the event of slight negligence, the organizer shall only be liable for breach of essential contractual obligations (cardinal obligations) or for injury to life, limb or health.
- f. Insofar as the organizer is also liable for slight negligence, this liability is limited to € 10,000.00. Liability for indirect damages and untypical consequential damages is excluded in these cases.
- g. Any damage must be reported to the organizer immediately.
- h. Safety regulations, accident prevention, the participant’s duty to ensure road safety and other statutory and official regulations:
- i. Speakers and participants undertake to comply with all statutory, official and other accident prevention regulations, including those of the employers’ liability insurance association, as well as other safety instructions during set-up and dismantling work and for the duration of the event.
- j. Members of the police, the fire department, the rescue services, the trade supervisory office, the building inspectorate, the regulatory authorities and representatives of the organizer must be granted access to every speaker and participant at all times. Their instructions must be followed.
- k. The organizer is entitled to ensure compliance with the safety regulations at any time.
- l. The organizer may stop the operation of machines, equipment or other installations at any time and prohibit their renewed operation if he considers this to be a nuisance or if other speakers or participants are disturbed or inconvenienced as a result. The organizer’s decision is final.
- m. All participants and speakers at the event must comply with instructions and directions given due to the public emergency.
- n. All event participants and speakers are responsible for complying with all food and veterinary regulations. This also applies to samples provided free of charge.

10. Special Limitation of Liability for the Wardrobe

Provided that at an event the Organizer offers attendees the free storage (wardrobe services) of objects, e.g. coats, jackets, suitcases or bags, the following stipulations shall apply:

Attendees may not leave any objects of value (e.g. laptops, smartphones, jewelry), data carriers with confidential and/or business-related information, payment methods/cards or travel tickets;

the Organizer shall only be liable for material and property damages that are a direct result of malicious or grossly negligent acts by its organs or performing or vicarious agents. The amount of liability, however, shall not exceed 500 euro per attendee.

11. Rights of use

1. by posting texts and other content (together “content”), you grant Peacock Events UG the exclusive right, unlimited in space and time, to reproduce, store, publish and/or make publicly accessible the content, including for advertising purposes, and to use it in all audio-visual media, in particular at shapefestival.de on social networks or mobile offers (apps) of PEACOCK EVENTS or via the online offer of the cooperation partners of PEACOCK EVENTS. This includes the right to transfer or sublicense the content to third parties.

2 PEACOCK EVENTS assumes no responsibility for the content. You alone are responsible for the content; PEACOCK EVENTS also does not check the correctness and legality of the content. In this respect, PEACOCK EVENTS merely provides storage space.

3. you warrant that you have the necessary rights to post content on the PEACOCK EVENTS website. As a rule, you only have the necessary rights if you have created the content in question yourself or have received permission from third parties to publish it. You shall indemnify PEACOCK EVENTS in full against any claims by third parties arising from a breach of the rights guarantee (including reasonable legal costs).

12. Data Privacy Policy

The Organizer processes and uses personal attendee data solely for the purpose of executing ticket orders and events. For applications to a MOVES and MEETS, first and last names, company name and position shall be transmitted to the respective MOVES and MEETS speaker for the purposes of selection. All additional information regarding data privacy can be found in our Data Privacy Policy.

Only if and insofar as attendees have consented, may the data provided by attendees be used by the Organizer for promotional purposes or transmitted to third parties (e.g. exhibitors). Attendees may revoke their consent at anytime (e.g. via an email to: info@peacock Events.com).

13. insurance

The organizer does not bear the insurance risk. All event participants and speakers are advised to take out adequate insurance cover.

14. assertion of claims

All claims by event participants must be made in writing to the organizers no later than 14 days after the end of the event; later claims will not be considered and will expire (preclusion period).

15. Place of fulfillment and jurisdiction, German law

1. the contents and works on these pages created by Peacock Events GmbH are subject to German copyright law. Duplication, processing, distribution and any kind of exploitation outside the limits of copyright law require the written consent of the respective author or creator.

2. the contracting parties expressly agree Cologne as the exclusive place of jurisdiction for all claims and legal disputes arising from this contract, insofar as they are merchants, legal entities under public law or special funds under public law. The same shall apply if one of the contracting parties has no general place of jurisdiction in Germany.

3. alternatively, the special place of jurisdiction of the place of performance within the meaning of Section 29 of the German Code of Civil Procedure shall be deemed agreed, which results from the nature of the contract, according to which the rent is to be paid at the location of the premises concerned.

4. the place of jurisdiction is also Cologne, Germany, in disputed dunning proceedings. As soon as the dunning procedure takes the form of legal proceedings and the competent court at the debtor’s general place of jurisdiction accepts the proceedings ex officio, referral to the competent court in Cologne shall be requested.

5. furthermore, each contracting party shall be entitled to take legal action against the other.

6. should individual provisions of this contract be or become invalid, this shall not affect the validity of the remaining provisions. In such a case, both contracting parties undertake to replace the invalid provision with a valid provision that comes as close as possible to the economic purpose intended by the invalid provision.

7. the German text and German law shall be decisive for the interpretation of the General Terms and Conditions and all other terms and conditions mentioned.

17. Recognition and components of the contract, termination without notice in the event of breaches of duty

1. both contracting parties recognize the General Terms and Conditions as part of the participation contract, which are legally binding for both parties. With their legally binding registration, all event participants and speakers declare this contract to be irrevocable for themselves and their employees and representatives.

2 In addition, any special conditions or individual provisions shall become an integral part of the contract, provided that they have been communicated to the organizer or speaker in good time for their information.

3. the organizer reserves the right to amend or supplement the terms and conditions or to waive them in exceptional cases; such amendments must be made in writing. Verbal agreements must be confirmed in writing by the organizer in order to be valid.

4. breaches of the conditions agreed in the participation contract constitute breaches of duty within the meaning of the law. In the event of serious breaches of duty, the organizer is entitled to declare and enforce immediate exclusion from the event. This also includes termination of the participation contract by the organizer without notice. Any special regulations in the respective individual terms and conditions remain unaffected by this.

(B) for the Speakers and Lecturers of shape

1. General

The following General Terms and Conditions (“GTC”) apply to all ticket sales of Peacock Events GmbH, Lindenallee 31 50968 Cologne, (“Organizer”) represented by the managing director Katharina Hamma, within the framework of the shape to its speakers and lecturers.

2. application/registration

Speakers and lecturers will be admitted if their presentations are in line with the shape event, congress and workshop topics.

1. the speaker undertakes to provide the organizers with all necessary information about himself/herself (e.g. biography) and the topic of his/her presentation. This information will be used for promotional purposes (website, advertising and press in connection with the event). The speaker agrees that his/her personal data, such as name, position, company name and e-mail addresses, may be made available to the organizer for advertising purposes in connection with the event. The speaker also agrees to being filmed or photographed. The images, videos and audio files recorded before and during the event may be used in future marketing campaigns.

2. the speaker shall permit the organizer to publish his/her presentation given at the event online and shall grant the organizer a non-exclusive license to use, reproduce and publish all materials associated with the presentation. Changes and adaptations are only permitted to the extent that they are necessary for this use.

3. the organizer shall decide at its own discretion whether or not to accept a speaker. The organizer is entitled to reject applications, taking into account the time available for the event and the purpose and structure of the event as determined by the organizer. Participation in previous events does not entitle the applicant to be accepted as a speaker.

4. the organizer shall determine the composition of the event, in particular the companies, the congress program, the workshops and their composition, and shall be entitled to take into account the composition of the speakers with regard to their international origin, corporate structure, industries and other objective factors when deciding on the admission of speakers. The organizer is not bound by decisions made in the past for previous events.

5. admission as a speaker shall be confirmed in writing. The participation contract is only valid for the specified period and the specified person.

6. withdrawal from the registration, even before receipt of the confirmation, always requires the consent of the organizers, regardless of the registration date.

7. if the speaker wishes to change his place of presentation, he must inform the organizer in good time before the start of the event so that the organizer can give his consent. If the organizer is notified less than two months before the start of the event, it cannot guarantee that it will be able to make the inquiries required for approval. If the speaker changes his presentation without the organizer’s consent so that it no longer corresponds to the information in the contract between the speaker’s sponsor and the organizer, the organizer shall be entitled to terminate the contract without notice. Claims for damages by the speaker against the organizer are excluded in this respect.

8. if the speaker does not participate in the event despite registration and confirmation, for whatever reason, the organizer is entitled to give the place to another speaker.

3. Granting of rights of use

1. the user grants the provider the non-exclusive, transferable and sublicensable right, unlimited in terms of content, territory and time, to use works uploaded to the platform (in particular texts and, if applicable, videos, images or graphics) free of charge as often as desired, unlimited in terms of content, territory and time, on all websites operated by the provider. The provider is entitled to present, publish, reproduce, distribute, rent out, digitize, electronically store, make available to internal and external users and use the works for advertising customary in the industry in online and offline networks.

2. the transfer of rights under paragraph 1 above also includes websites of third-party operators to which the provider sublicenses the works, in particular the customers of Peacock Events.

3. the user guarantees that he is the author of the works or that he holds sufficient rights of use and exploitation of the works permitting their use on the platform.

4. Advertising

1. commercial presentations, including electronic audio and video media, are only permitted with the consent of the organizers. The organizers are not liable for copyrighted audio and video material, such as music and films. All licenses must be purchased by the presenter.

2. the venue may only be used by the sponsors and speakers for their presentation.

3. the organizers may issue regulations for the design of commercial stands, taking into account the overall impression of the exhibition.

4. the following advertising measures are not permitted for all speakers and participants:

a. Measures that violate legal and administrative regulations or technical principles or are contrary to public decency.

b. All measures that contain ideological or political content.

c. All measures that disrupt the course of the event, in particular those that lead to congestion in the hall aisles and thus impair the course of the event.

d. All measures involving the display of animals.

e. All measures that constitute third-party advertising, as well as all measures in which the names of suppliers, customers or other companies are mentioned.

f. Measures that advertise other trade fairs and exhibitions that can be regarded as such

g. Measures that violate official instructions and orders, in particular those of the fire department.

5. the speaker is entitled to distribute press material during his own presentation.

6. only approved safety materials and demonstration equipment may be used during demonstrations.

7. the organizer is entitled to remove unauthorized advertising at the speaker’s expense and to stop unauthorized advertising measures without the organizer having to speak to the speaker or participant beforehand or take legal action.

5. image and sound recordings

1. the production of image and sound recordings of any kind (including sketches) of the lectures and practical exercises is prohibited.

2. in the event of non-compliance, the organizer is entitled to confiscate and store sketches and exposed/recorded material at the participant’s expense.

3. activities of the media – such as radio, television, film, daily and trade press – for the purpose of reporting are not affected by this regulation.

4. however, the speakers are entitled to make video and audio recordings of their own presentations. The organizer has approved photographers who can identify themselves with their badge and are authorized to photograph the lecture.

5 The organizer and its subsidiaries are entitled to make or have made visual and audio recordings and sketches of lectures or persons.

6. the organizer and its subsidiaries are entitled to make or have made image and sound recordings as well as sketches of presentations or individual exhibits for the purpose of documentation or for their own publications. This also applies to persons who can be seen in such recordings, including the participants.

6. Liability of the provider

1. the organizer makes every effort to keep the information on its website up to date, but accepts no liability whatsoever for the content provided.

2. the organizer is not obliged to monitor the information provided or stored on its website by third parties. It has no influence on the information on these websites and accepts no liability for its accuracy. The respective operators/providers are responsible for the content of these external sites. However, the organizers will remove such content immediately if they become aware of any legal infringements. Any liability of the organizer in this respect is only possible from the time of knowledge of a specific infringement.

3. during the event, the organizers are not liable for damages, in particular not for the following:

a. Property damage or financial loss.

b. Damage caused by fire, water, explosion, violent attacks, storms or other cases of force majeure.

c. Damage caused by theft, burglary, failure of utility services such as electricity, gas and water.

d. Damage caused by the general public (in particular by participants in the event, other speakers, persons acting on their behalf or employees of the organizer).

e. Damage caused by incorrect information and actions on the part of the organizer, its employees and its agents. Excluded from the above exclusions of liability are property damage and damage resulting from injury to life, limb or health caused intentionally or through gross negligence on the part of the organizers. In the event of slight negligence, the organizer shall only be liable for breach of essential contractual obligations (cardinal obligations) or for injury to life, limb or health.

4. insofar as the organizer is also liable for slight negligence, this liability is limited to € 10,000.00. Liability for indirect damage and untypical consequential damage is excluded in these cases.

5. any damage must be reported to the organizer immediately.

6. however, the provider is not liable for the quality, completeness, reliability or credibility of the reviews posted by the users. These do not represent an expression of opinion by the provider; in particular, the provider does not adopt the content of the members as its own.

7. Liability of the speaker/lecturer

1 The speaker/lecturer is responsible for all evaluations, contributions and content of his/her contributions/lectures.

2 The user shall indemnify the provider against any third-party claims asserted against the provider and its legal representatives and/or vicarious agents on the basis of ratings, the use of the rights granted or on the basis of violation of personal rights or other unlawful content (posts, comments, user profile content, offers, etc.). The speaker/lecturer shall assume the judicial and extrajudicial costs of legal defense incurred by the provider, its legal representatives and/or vicarious agents in the amount of the statutory fees. He shall support the provider in the defense against the claims. The prerequisite for indemnification is that the provider informs the speaker/speaker immediately of the assertion of claims and carries out its legal defense in accordance with the speaker’s/speaker’s instructions, unless this is obviously futile.

8. safety regulations, accident prevention, participant’s duty to maintain safety and other statutory and official regulations:

1. speakers and participants undertake to observe all statutory, official and other accident prevention regulations, including those of the employers’ liability insurance association, as well as other safety instructions during set-up and dismantling work and for the duration of the event.

2. members of the police, the fire department, the rescue services, the trade supervisory office, the building inspectorate, the regulatory authorities and representatives of the organizer must be granted access to every speaker and participant at all times. Their instructions must be followed.

3. the organizer is entitled to ensure compliance with the safety regulations at any time.

4. the organizer may stop the operation of machines, equipment or other installations at any time and prohibit their renewed operation if he considers this to be a nuisance or if other speakers or participants are disturbed or inconvenienced as a result. The organizer’s decision is final.

5. all participants and speakers at the event must comply with the instructions and directives issued due to the public emergency.

6. all event participants and speakers are responsible for compliance with all food and veterinary regulations. This also applies to samples provided free of charge

9. insurance

The organizer does not bear the insurance risk. All event participants and speakers are advised to take out adequate insurance cover.

10. assertion of claims

All claims by speakers and lecturers must be made in writing to the organizers no later than 14 days after the end of the event; later claims will not be considered and will lapse (preclusion period).

11. Place of fulfillment and jurisdiction, German law

5. furthermore, each contracting party shall be entitled to take legal action against the other.

7. the German text and German law shall be decisive for the interpretation of the General Terms and Conditions and all other terms and conditions mentioned.

12. recognition and components of the contract, termination without notice in the event of breaches of duty

2 In addition, any special conditions or individual provisions shall become an integral part of the contract, provided that they have been communicated to the participant or speaker by the organizer in good time for their information.

13. final provisions

1. the contractual relationship between the speaker/lecturer and the provider as well as these GTC shall be governed exclusively by the law of the Federal Republic of Germany. The application of German international private law is excluded.

2. the mandatory consumer protection provisions applicable in the country in which the user has his habitual residence shall remain applicable insofar as they offer the user further protection.

3. if the user is an entrepreneur within the meaning of the German Civil Code (BGB), a legal entity under public law or a special fund under public law, the exclusive place of jurisdiction for all disputes arising from the contract of use and these GTC shall be the registered office of the provider in Cologne.

Status Cologne März, 2025

Ich bin eine Überschrift

Marktforschung, Aufmerksamkeit und der Weg Ihres Produktes von den Händen.